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Amtgard, Inc., Kingdom of the Burning Lands
International Board of Directors Meeting
July 14, 2001
Present Board Members:
Sir Aramithris
Sir Bolt
Dame Gwynne
Sir Raphael
Countess Verana
Earl Flagg
Absent Board Members:Guests:
Squire Wovoka
Squire Garik
The July 14, 2001 meeting of Amtgard, Inc. Board of Directors was opened at 9:15 p.m. at 2310 Pittsburg, El Paso, Texas by Sir Aramithris, President of the Board.
The minutes of the June 16, 2001 minutes were read and approved as written by unanimous consent.
I. President=s Report: Sir Aramithris
A. Since Clan 19 is imminent, Sir Aramithris agreed that it was appropriate that the report on the final arrangements and conditions be the first order of business of the Board, to wit:
1. Gate coverage is sufficient.
2 Clan 20 will be held one week earlier in 2002.
3 Each visiting monarch may have one of his/her royal guardsmen present at the monarchs= meeting. All royal guards will coordinate with Sir Bolt for the duration of the meeting for purposes of security.
4 All Clan updates were approved.
5 The rescheduling of knights= meeting at Clan was approved.
6 The cancellation of the knights= tourney was approved.
7 It has been confirmed that Recreation Resource Management has confirmed that a vehicle >once on-once off= the site proper is allowed for purposes of set up and take down of the Burning Lands royal pavilion.
8 It was confirmed that the following kingdoms/companies have reserved their sites from last year:
a The kingdom of Dragonspine
b The kingdom of the Burning Lands / Archon Company
c The kingdom of Iron Mountains / Claw Legion Company
d Saracen Company
e Wolves Company
f Lion Company
g Dark Jesters Company
It was also noted that while every effort will be made to give all attendees their sites of choice, sites not reserved in advance cannot be guaranteed, however, given the large number of sites available there should not be a problem of any attendees not having a felicitous site.
h Sir Raphael and Countess Verana will assume gate responsibilities upon his arrival at Clan 19 site upon his early arrival on Wednesday, July 18th. He will transport all required paperwork, supplies and et cetera for this purpose.
i Sir Raphael is providing the gate bulletin board and Amtgard directional signs.
j Sir Raphael is taking 192 Clan 19 medallions to the site for paid early arrivals.
II. Secretary-Treasurer=s Report: Dame Gwynne
B Status of bank statements as of 6/30/01 was reported to the Board and is made a part of these minutes.
C There is ongoing dialogue with Wells Fargo bank to set up a no fee - interest bearing account for Amtgard, Inc.
D Three contracts have been received and approved as follows:
E Frostlands (New London, Wisconsin)
F Broken Bridge (Alvarado, Texas)
G Oakshire (Oakpark, Illinois)
H Funds for expenditures relating to Clan 19 were reported and are made part of these minutes.
I The Board approved issuing a check to Dame Gwynne in the amount of $200 for gate petty cash. She will give Sir Raphael these funds.
III. Prime Minister=s Report: Sir Aramithris
A0 Earl Flagg has provided his declaration to run for the position of Prime Minister.
B0 The expenditure of funds to print additional copies of the Corpora was approved.
Other Business:
C0 Sir Raphael noted that correspondence has been received from the Iron Mountains= Board of Directors regarding the Kingdom of the Burning Lands= Olympiad event. The Board expressed their thanks for Iron Mountains= concerns and agreed to take that kingdom=s comments into consideration when Olympiad scheduling is next discussed by the Board.
D0 Sir Raphael also reported ongoing discussion with the Kingdom of Dragonspine regarding their autocrating Olympiad 12 to be held at Clan 20 in 2002. Sir Raphael will pursue this matter with Dragonspine.
E0 It was noted that the shire of Steel City has reportedly made changes in the Amtgard Rules of Play. A motion was made and seconded to both withhold this shire=s contract, and to deny their use of Amtgard=s name until such time as they are in complete compliance with the contract, Corpora and Rules of Play. The motion passed by unanimous consent. It was also noted that Amtgard, Inc. cannot officially contact this shire as it does not have the shire=s correct address.
F0 Squire Wovoka noted that the med-tent is fully prepared and supplied. He also reassured the Board that although he has not been in recent contact the New Mexico Medical Director, this situation will not affect on the >limited scope of business= performed by the med-tent personnel.
Adjournment: There being no other business before the Board, the meeting was adjourned at 10:25 p.m. The next Board meeting will be scheduled for the Month of August, 2001.
Amtgard, Inc. Board of Directors
X
Sir Aramithris, President
X
Sir Bolt
X
Sir Raphael, Monarch
X
Lady Verana
X
Earl Flagg
State of Texas )
County of El Paso )
On this date, the day of , appeared before me the above signatories, who stated that the two preceding pages are a true accounting of the Amtgard, Inc., Kingdom of the Burning Lands Board of Directors meetings held July 14, 2001.
X
Notary Public
My Commission Expires:
By my signature below, I also certify that the above minutes are a true recording of the Amtgard, Inc., Kingdom of the Burning Lands Board of Directors meeting held July 14, 2001.
X
Dame Gwynne, Secretary-Treasurer